Premises & Logistics Assistant សំរាប់ ក្រុមបោសសំអាតមីន

Premises Management

• Work with the Base Supervisor to ensure that MAG-rented accommodation/BTB office and bases are fit for purpose and meet health and safety and safeguarding standards
• Assist base supervisor to search for new accommodation when there is require to search for accommodation.
• Weekly visit accommodation 2 times per week either for monitoring or to supervise improvements being made using accommodation check list. Report to Base supervisor any finding improvement.
• Liaise closely with the operational team and the storekeeper/Base assistant/Base supervisor to ensure that opportunities to carry needed equipment are always taken during these visits.
• Immediately report any concerns regarding health and safety in the accommodation to the Base Supervisor
• Working with the Base Supervisor, carry out any needed changes to the Battambang Office, including purchasing of equipment, review of the health and safety measures, internet connections etc.
• Be responsible for any issues arising in the accommodation for the international staff members in Battambang, including supply of basic equipment etc. Ensure appropriate approvals and sign-off for any purchases made.

Asset Management

• Overseen and supported by the Base Supervisor, and working with members of the operational and fleet teams, ensure that the asset register is kept up to date, in line with MAG guidelines, including information on location of items and their condition
• Ensure the correct labelling of all assets in line with the asset management procedure
• Work with the Base Supervisor and Procurement and Inventory Manager to carry out a physical verification of assets held by the Battambang base on at least a 6-monthly basis, ensuring that this is well communicated to relevant staff in advance and does not interrupt operations

Team Management

• Manage the guards and cleaners under the supervision of this role effectively and efficiently, carrying out all usual managerial tasks as appropriate, ensuring that lines of communication are open and effective and dealing with any questions or complaints efficiently, following consultation with the Base Supervisor and/ or HR.
• Manage and allocate security guards to each field accommodation when it requires.
• With particular attention paid to the cleaner and guard, task the team effectively so that they are making the best use of their time within the context of the operations that the Base is supporting
• Manage leave schedule of cleaners and guards. Final approval by BS.

Other

• Ensure knowledge of the working of the other team members roles to ensure flexibility during unexpected absences, in particular booking of travel and hotels for visitors to the programmed, and purchasing requests
• Ensure a working knowledge of the management of the Store, to ensure flexibility during unexpected absences. During busy periods, assist the Storekeeper in the preparation of equipment for the teams and in the monitoring of equipment returned during stand-down
• Assist users in their use of IT systems (software install & maintenance, e-mail account setup, etc.)
• If required, support in the review of fuel invoices on a monthly basis
• Carry out any other reasonable duties as requested by the Base Supervisor
• Responsibilities of all staff
• As part of their roles, all MAG staff are required to:
• Uphold and implement MAG standard policies including, but not limited to the Policy on Personal Conduct, Protection of Children and Vulnerable Adults, Dignity at Work, Financial Crime Policy, Gifts and Hospitality Policy and Equal Opportunities Policy
• Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.
• Work within the framework of MAG’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or department business plan objectives
• Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities
• Undertake and apply learning from appropriate training and development programmes.
• Undertake the role in a manner appropriate to the cultural context and within the local legal framework
• On occasion, work outside regular working hours as circumstances dictate.